What is Sysplorer RETAIL
Sysplorer RETAIL is the module of our Sysplorer suite that was born as a tool to carry out unscheduled maintenance requests easily, quickly, and structurally in multi-site contexts having a centralized management.
Subsequently, it has evolved into a complete and intuitive tool to effectively manage the entire process of managing reactive maintenance, from the field request to the digital approval of the P.O. (Purchase Order), up to the approval of the invoice to proceed to the payment and finally to the archiving of all documents (P.O., quotations, and invoices).
It contains basic document management, divided by category and location, and uses email notifications to keep the user updated if there are new requests.
It is therefore a tool that allow the optimization of business processes related to the management of reactive maintenance.
Efficient management of reactive maintenance requests
Sysplorer RETAIL allows management of the following information and activities:
Fill in (field side) and approve/reject (headquarters side) requests for action and/or reactive / unplanned maintenance quickly and easily.
Give different levels of priority to the request and attach documentation (both photographic and not) to support it.
Concentrate in a single tool the communications related to the request, limiting the processing time and increasing its effectiveness.
If connected to Sysplorer MAIN, give visibility of scheduled incoming maintenance operations to the site concerned.
Assign, if already existing, a supplier to the activity and automatically generate a purchase order (P.O), now increasingly used in more structured companies. A quotation may be attached to the P.O. for further verification and future need.
Managers can proceed to digital approval of the P.O. with just a few clicks.
Verify the invoice amount with the previously attached quotation and attach the invoice for future targeted checks.
Digitally view the invoice received so that it can be sent for payment.
Print the P.O. and related quotes, if attached, for increasingly faster administrative management.
Multilevel management: assigning different levels of visibility to users who use it, whether by organizational function, Region or single location.